About the Canadian County Court Clerk's Office
The Court Clerk is Holly Eaton. The office sits in the Judicial Building in downtown El Reno and serves the whole county. It is the front door for District Court filings, payments, copies, and many county licenses. Records questions go to the Records Division, where Macy Conley is a listed contact.
Court records and land records are not in the same place. The Court Clerk holds court cases. The County Clerk holds deeds and land records. Keep that split in mind before you call or visit.
Canadian County Court Clerk
Clerk: Holly Eaton
301 N Choctaw Ave, P.O. Box 730
El Reno, OK 73036
(405) 295-6100
Mon-Fri 8:00 a.m.-4:30 p.m.
Records Division
Contact: Macy Conley
P.O. Box 730
El Reno, OK 73036
(405) 295-6172
Mail searches and copies
What the Court Clerk Does in Canadian County
The Court Clerk's duties run wide. The office records, files, and maintains District Court proceedings. It keeps trial dockets, case files, journals, and appearance dockets. It collects court fees, fines, costs, assessments, and forfeitures. It issues subpoenas, summons, orders, writs, and other legal process the court directs. The county's own duties page lays this out in detail.
You can read the official list at the Court Clerk duties and responsibilities page.
Beyond paperwork, the office also issues marriage licenses, registers minister credentials, and keeps juror and witness records.
- File and store District Court case records and journals.
- Keep trial, appearance, and motion dockets current.
- Collect fines, fees, court costs, and bond money.
- Issue summons, warrants, writs, and other court process.
- Issue marriage licenses and certain county licenses.
Court Clerk Divisions and Filing Fees
The office runs public divisions that match how people use the court. Civil, Small Claims, Forcible Entry and Detainer, Criminal, Traffic, Divorce, Guardianship, Adoption, and Probate each have their own counter and their own fees. The Civil Division covers Civil Jury cases of $10,000 and up, Civil Special cases of $10,000 and under, and general Civil filings such as name changes and quiet titles.
The Civil Division page lists the published filing fees and a summons fee per defendant. See it at the Canadian County Civil Division page.
| Civil Filing | Fee |
|---|---|
| Civil Jury (CJ) | $235.89 |
| Civil Special (CS) | $222.89 |
| Civil (CV) | $157.89 |
| Condemnation | $222.89 |
| Summons | $10.00 per defendant |
Small claims are simpler and cheaper. Canadian County allows small claims up to $10,000, and an attorney is not required. If you file by mail, the paperwork must be notarized, with four copies and a self-addressed stamped envelope. Sheriff's service runs $50.00. The county's small-claims page lists the forms and fees.
Open it at the Canadian County Small Claims page.
| Claim Type and Amount | Fee |
|---|---|
| Small claims, $0 to $5,000 | $58.00 |
| Small claims, $5,000.01 to $10,000 | $212.89 |
| Sheriff service | $50.00 |
Evictions go through Forcible Entry and Detainer. The county publishes FED filing fees and a separate sheriff service fee for these cases. Details are on the Forcible Entry and Detainer page.
FED filing is $58.00 for claims of $0 to $5,000 and $141.64 for claims of $5,000.01 to $10,000, plus $61.00 for sheriff service.
How to Request a Certified Copy
A certified copy carries the clerk's stamp and proves the document is a true copy of the court file. Banks, employers, and other courts often require one. An uncertified printout from the online docket is fine for reading, but it does not carry the same weight.
- Find the case number on OSCN by searching the party name in Canadian County District Court.
- Contact the Records Division with the case number and a list of the documents you need.
- Pay the copy fee: $1.00 for the first page, $0.50 for each added page, plus $0.50 per certification or $5.00 for an authenticated copy.
- Pick the copy up in person, or include a self-addressed stamped envelope to get it back by mail.
Note: The Court Clerk does not run record searches by phone, so call only to confirm fees and the documents you already know you need.
Records Request Fields
Whether you ask in person or by mail, give the office enough to find the file. A case number is best. If you do not have one, send as much party and case detail as you can, plus the $5.00 mail search fee.
| Field | Required | Notes |
|---|---|---|
| Case Number | No | Best way to find a file fast; look it up on OSCN first. |
| Party Names | Yes | Last and first name of at least one party. |
| Document Type | Yes | Name the order, judgment, or filing you need. |
| Number of Copies | Yes | Drives the per-page and certification fee. |
| Return Envelope | For mail | Self-addressed stamped envelope for return by mail. |
Canadian County Court Clerk Copy Fees
The Court Clerk posts a short, clear copy and search fee list. These apply to court-record copies from the Records Division.
| Item | Amount |
|---|---|
| Mail record search, case number unknown | $5.00 |
| First copy page | $1.00 |
| Each additional copy page | $0.50 |
| Certification | $0.50 |
| Authenticated copy | $5.00 |
Make a check or money order for a mail search payable to Holly Eaton, Court Clerk. Send it to the Records Division at P.O. Box 730, El Reno, OK 73036.
Licenses and Common Forms
The Court Clerk issues several licenses beyond court filings. Marriage licenses are the most common. The office also handles going-out-of-business sale licenses, private process server licenses, and transient merchant licenses, and it registers minister credentials.
The licenses page lists each type the office issues. See it at the Canadian County Court Clerk licenses page.
Oklahoma is a non-form state for divorce, guardianship, adoption, and probate. The clerk does not hand out those packets. Small claims is the exception, with a published forms list. For marriage and divorce detail, see the marriage and divorce records page.
Criminal and Traffic Payments
The Court Clerk also takes payment on court-ordered money. The Criminal Department collects fines, fees, court costs, and assessments. It accepts money order, cashier's check, Discover, Visa, Mastercard, and American Express. Traffic payments are taken Monday through Friday, 8:00 a.m. to 4:00 p.m. A driver may appear in court or enter a plea on the back of the citation and mail the fine before the court date.
For the full criminal payment process, see arrest records. For citation payment options and pleas, see traffic court records.
Bonds and Payment Cutoffs
The Court Clerk posts unusually strict daily cutoffs, and they matter for families posting bond. No financial transactions happen in the office after 4:15 p.m. Cash-only bonds must be posted in cash before 3:30 p.m. Bondsmen post at the jail as long as the person is signed in with the Court Clerk's office first.
Important: Cash bond means cash. The Criminal Department does not accept cashier's checks, money orders, or credit cards for a cash-only bond.
Online and Mail Record Searches
For most lookups, start online. The Court Clerk directs the public to OSCN, the statewide docket system, to search Canadian County District Court by name or case number. Most cases before 1994 are not on OSCN, so older files come from the office. If you do not know the case number and prefer mail, send the $5.00 search fee and a self-addressed stamped envelope. The full walkthrough is on the court records and court dockets pages.